If you’re looking for how to write the best thank you notes/emails after your interview, you’ve come to the right place.
Sending a follow-up message to thank the interviewer can make the difference between getting hired and being rejected. Of course it won’t save you if your interview went badly from start to finish, but it can definitely sway their decision if it’s neck-and-neck between you and another candidate!
So, I’m going to walk you through a couple of great thank you email samples to follow up after your interview and make the company want to hire you. These samples can be used for email, or for sending a thank you letter in the mail.
Let’s get started…
Steps to write a thank you email after the interview:
That final piece isn’t 100% necessary for a thank you note or thank you email after the interview, but is a nice touch you can add.
You’ll see these steps we covered above in the thank you note/email examples below. You can use any of the following templates after your interview. And below each sample email template, I’ll explain the strengths and weaknesses of that template.
Here are three good interview thank you email samples you can use after the interview. These can also be sent in the mail as a note if you want.
Later in this article, I’ll cover the pros and cons of sending thank you emails versus sending a thank you letter/note in the mail. So if you’re not sure which to send, keep reading!
First, here are the thank you email/letter templates you can use…
Hello <Interviewer’s Name>,
I wanted to take a second to thank you for your time <yesterday/Friday/etc>. I enjoyed our conversation about <specific topic you discussed> and enjoyed learning about the <Job Title> position overall.
It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime.
Thanks again for the great conversation <yesterday/Friday/etc>.
This is obviously a very short, casual message. I come from a background in tech recruiting, where companies are NOT very formal. They use email (or even google chat), and they keep it brief.
While the sample thank you note above could be sent in the mail as a letter, it’s best as an email after your interview.
And it’s best when interviewing at start-ups, technology companies, or other modern companies.
Those companies will NOT want to see a formal, five-paragraph thank you letter that takes up a full page. In fact, it might make them want to hire you less.
However, if you’re in a more traditional or formal industry, or if you want to send a thank you note in the mail rather than email, one of the next two thank you note examples might be better.
Hello <Interviewer’s Name>,
Thank you for taking the time to speak with me <yesterday/Friday/etc.> about the <Job Title> position at <Company Name>. It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity.
The information you shared about <Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on.
I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions.
Thank you again, and I hope to hear from you soon.
This follow up example is a little longer and more formal. You could send this as a thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident you’d succeed in this role. That will make this thank you email template more convincing.
So, try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them you’ll be able to come in and be successful in their role.
Dear <Interviewer’s Name>,
Thank you for taking the time to meet with me <yesterday/Friday/etc>. I’m very excited about the opportunity to work at <Company Name>!
The <Job Title> role certainly sounds exciting, and it’s a role I believe I’d excel in thanks to my <experience or skill that would help you succeed in their job>.
I look forward to hearing feedback as soon as you have any updates and would love to continue discussing the opportunity with you.
Feel free to contact me if you have any questions or need clarification on anything we talked about in the meantime. Thank you again, <Interviewer’s Name>.
This is the most formal of the three thank you notes we’ve looked at.
Even the greeting is formal- “Dear” instead of “Hello.”
Of course, you can adjust the tone/greeting in any of these thank you note samples.
You could also take pieces from each example and combine them, or add more customization.
So if you like one, but feel it’s not formal enough, you can make adjustments. However, in most modern industries, you should be careful not to sound too stiff/formal. Your note should sound genuine.
What would you say if you were standing there, thanking them in-person? Writing out a thank you note isn’t much different! Most people write very differently than they talk, and quite often that’s a mistake.
Choose the thank you email example above that you feel matches your personality, situation, and industry. And since you should be customizing it before sending, choose the template that will allow you to customize it best.
Remember, one of the keys to sending a great thank you email after your interview is customizing it, so pick the template you feel is best for this.
The samples above are designed so anyone can take them and use them. No matter what you discussed in your interview.
However, you should try to customize more based on details you talked about. You really want to make them feel like you remember the conversation and appreciate their time!
Whenever sending a thank you email or note after the interview, ALWAYS mention a specific topic you discussed with the interviewer, and why you enjoyed discussing it with them.
This is the best way to immediately show them that your post interview thank you email is written specially for them, and not quickly pasted from a generic template.
Customization is key! Even the best thank you email templates or examples will appear to be low-effort (and will NOT impress the interviewer) if you don’t customize them and show that you really wrote this for them.
So what types of things can you mention? Here are some ideas…
First, you could mention something interesting you learned about the job or company from them. What caught your attention and sounded exciting about the position? If something sounds great about the role, say so!
Or, you could reference one or two of their interview questions and answers you gave in response. For example if they asked an interesting question that you really enjoyed talking about, you could say, “I really enjoyed your question about ___ and the discussion that it led to. It was also great learning about how XYZ company does ___”.
Or you could mention something personal they discussed with you! Maybe the interviewer told you they’re going to watch their son at a big basketball tournament that evening.
You could say: “By the way, I hope your son’s team did great at the basketball tournament. How did things turn out?”
As another example, maybe you mentioned that you love coffee, and the interviewer said, “oh, then you HAVE to try Big Ed’s Cafe around the corner. Best coffee in town.”
You could write: “By the way, I tried Big Ed’s coffee on the way home, and you were absolutely right. It was the best coffee I’ve had in a long time!”
The bottom line is: The more you customize your thank you emails after the interview, the more the employer will appreciate it. You’ll notice all of the sample thank you emails above include space for customization, and this is why.
I get asked this frequently: “What’s your opinion on sending a thank you email, versus mailing a thank you letter after your interview?”
For most people, I recommend email. There are three reasons why:
However, in specific cases, you may want to send a thank you letter in the mail after an interview.
Well, a paper thank you note/letter might be better if you’re in a very traditional industry (like wedding planning). Or if you’re interviewing for a very high-level position (like CFO, Head of Operations, etc.).
But for most job seekers, I recommend sending a thank you email.
The best time to send your post-interview thank you email is one day after your interview, between 12:00 – 1:00 PM. If your interview was on a Friday, then send your email that evening instead of waiting a day. Always make sure the email is sent within 24 hours of your interview, so that your conversation is still fresh in the employer’s mind.
If you decide to send your thank you note as a letter in the mail, you should still send it within one or two business days of your job interview. They won’t receive it as soon, because the thank you letter needs to get delivered, but it’s best to send it soon after the interview so the employer receives your note relatively quickly.
Email templates are only as good as the effort you put into filling them out and proofreading them.
Go over every detail and make sure it actually makes sense for your situation. If not, sending that thank you email or letter will do more harm than good.
Example: In the third sample email earlier in this article, it says, “thank you for taking the time to meet with me.”
If you had a phone interview, you should say, “thank you for taking the time to talk on the phone with me.”
Otherwise, it’s going to sound a bit odd, and they might suspect you just cut & pasted from a template. Not good!
So be careful, take your time with these sample emails, and make sure every single word makes sense.
Now you know the basics of how to send a great thank you email after the interview. Let’s cover a few mistakes to avoid now, though.
Some of this will be review if you read everything above, but I want to make sure you don’t do anything that could cost you the job!
First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.
Next, don’t ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.
Don’t ever put multiple people in the “To” field of the email either. You should be sending one email to one recipient at a time.
Otherwise it just looks lazy/rushed.
And another big mistake: Thinking you don’t need to send an interview thank you email because the person you met wasn’t the official hiring manager.
I’d recommend sending one any time you had a face-to-face interview with someone. (or even a video interview).
Everyone’s opinion can count and the hiring manager can ask everyone what they thought of you. Don’t pick and choose who “deserves” a thank you email. Send it to everyone you’ve met face to face and play it safe!
One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.
Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.
So make a habit of asking for this after each conversation!
As a final tip – if you decide to send your thank you letter as an email, here are a couple simple subject lines you can choose from:
If you follow the advice above, you’ll have a great thank you email or letter to send after the interview so you can land the job!
If you have more interviews coming up and don’t want to leave anything to chance, I’ve created a new guide where you can copy my exact step-by-step method for getting job offers. You can get more details here.