If you need to send a sick day email, then you’re in the right place.
This article will show you what to put in your sick-day email… with word-for-word templates and samples that are ready to send.
And if you prefer to call in sick to work, we’re also going to cover what to say (and NOT say) when you call in sick on the phone, too.
Let’s get started…
Steps to follow when you write a sick day email:
Ask for Forgiveness, Not Permission: The best way to be convincing when calling or emailing for a sick day is to TELL them you’re ill and cannot come in, rather than asking if it’s okay. Any good boss and company should want you to stay home and recover if you’re sick. Forcing you into the workplace is just going to put other employees at risk of catching your illness.
So don’t leave the door open for them to “push back” by saying something like, “please let me know if this is okay.” It’s usually more effective to tell them that you want to take a sick day and make sure they know that’s not a request.
As long as you have sick days to use, a good employer should have no problem with this.
Hello <Manager Name>,
Unfortunately, I can’t make it in to work today. I have a <flu, cold, cough, etc.>, so I’m going to take the day to rest and recover.
I will be checking emails throughout the day and responding to anything urgent.
I can also be reached on my cell phone: 555-555-5555
Hello <Boss Name>,
Unfortunately, I woke up feeling sick and I’m not going to be able to make it to work today.
I’ll be checking emails throughout the day and responding to anything urgent, and I can also be reached on my cellphone: 555-555-5555
Thank you for understanding,
Dear <Supervisor Name>,
Unfortunately, I woke up feeling sick and will be unable to attend work today. I’d like to use a sick day to cover my absence.
I’ll check email throughout the day and continue to keep you updated on my status. Thank you for understanding!
Aim to send your sick day email as early as possible in the morning on the day of your work shift. Always send the email before the start of normal working hours, and before your shift was scheduled to start.
By letting your supervisor know as soon as possible, they can plan and adjust for your absence. This will make your absence less of a hassle for your boss, which they will appreciate.
You should never send a sick day email after your shift was scheduled to begin (unless you absolutely cannot help it).
If you prefer to call in sick rather than sending an email, you should ask to speak with your direct supervisor. Once you’re speaking with them on the phone, be clear and direct, and tell them that you’re feeling sick and would like to use a sick day.
Then, tell them if/how you’ll be available throughout the day (phone, email, etc.).
It’s also a nice gesture to say, “I’ll keep you updated and let you know how I’m feeling before the end of the day.” This makes you seem a lot more responsible and reliable.
Finally, thank them for their understanding.
It’s often more convincing to just say you’re feeling ill and are not able to come into the office. You don’t need to say, “I’m calling in sick because I’ve been throwing up, my stomach hurts, and I have a fever of 101.” You can include one or two major details if you want (like, “I have flu-like symptoms”) but leave it at that.
Don’t do any fake coughing on the phone, either.
It’s tempting to over-think things, especially if you’re not really ill and want the day off for a job interview, etc. But you’re always better off keeping it brief and just providing the essential information.
If your employer provides sick days, you shouldn’t feel ashamed about using them. By staying home and recovering, you’re going to be more productive when you return to work. And you’ll avoid the risk of infecting other people in the office with your illness.
So you’re doing what’s best for the company when you stay home. Don’t be intimidating about missing work for an illness; it’s normal and natural. It happens.
Just make sure you know your company’s policies and what they allow.
If you’re not comfortable calling in sick, or you’ve used this excuse too much in the past, then there are other excuses you can use to get out of work.
Here are some of the most effective ideas you can use:
Now you know how to call in sick or send an email to get the day off, and you also know plenty of other legitimate reasons for missing work (see the section above if you skipped to the bottom).
So enjoy your time off, but be ready to catch up fast when you are back in the office. This is the best way to impress your boss and make them quickly forget about your absence.
By doing great work when you return, you’ll make your boss quickly forget about your brief absence from the business, and you’ll make them much more likely to quickly agree and say, “no problem,” next time you ask for a day off!
It’s also a good idea to reply to one or two emails while you’re absent. Doing this shows that you’re reliable and attentive. So check your emails at night and reply to one or two internal emails if appropriate. That way, your coworkers will see that you were active and involved.