How to Write the Perfect Employee Christmas Letter (With Templates)

By Priya Jain

Published:

Workplace Culture & Morale

Priya Jain

Priya Jain

Writer & Career Coach

In the spirit of the festive season, a well-crafted Christmas letter to your employees is an excellent way to show appreciation for their dedication and time throughout the year.

In this article, we guide employers and managers in creating a heartfelt message that resonates with every team member, offer practical advice on expressing gratitude, and provide a Christmas letter template to jumpstart the creative process.

Why Christmas Letters Matter in the Workplace

Christmas letters maintain a positive work environment, especially during the holiday season, for several reasons:

Maintains Employee Morale During the Holiday Season

Christmas letters are an effective way to uplift employee morale. They serve as a gesture of goodwill from management, showing employees that their hard work and dedication throughout the year are recognized and valued. 

This acknowledgment is impactful during the holiday season, often associated with reflection and appreciation​​​​​​.

Related Article: 23 Employee Appreciation Ideas to Boost Morale

Communicates Updates and Information for the New Year

These letters are a platform to communicate important updates and information about the company’s plans for the new year. Sharing insights into future projects, goals, or organizational changes aligns employees with the company’s vision. As a result, everyone starts the new year with a clear understanding of what lies ahead​​​​​​.

Encourages a Healthy Work-Life Balance

Christmas letters often remind employees of the importance of a healthy work-life balance, especially during the holiday season. Encouraging staff to take time off to spend with family and friends and to rest and recharge can positively impact their well-being and productivity, reinforcing the company’s commitment to its employees’ overall health and happiness​.

What to Include in a Christmas Letter

Writing a Christmas letter can be a heartwarming and encouraging way to end the year.

Here’s  what to include in these letters:

Seasonal Greetings

Begin with a heartfelt seasonal greeting. Express warm wishes for the holidays, possibly including phrases like “Merry Christmas,” “Happy Holidays,” or “Season’s Greetings.” This sets a festive and inclusive tone for the rest of your message.

Acknowledgment of Hard Work and Achievements

Highlight the team’s hard work and notable achievements throughout the year. Mention specific projects, milestones, or challenges overcome. This recognizes past efforts and reinforces a sense of accomplishment and pride.

Recognition of Individual Efforts

Personalize your message by acknowledging individual contributions. Mention team members who have exceeded, shown exceptional dedication, or achieved significant personal growth. This shows that you value and notice individual efforts.

Related Article: A Guide to Employee of the Month Templates (3 Examples)

Company News or Updates

Share key updates about the company’s performance, new initiatives, expansions, or any significant changes expected in the coming year. This keeps everyone informed and fosters a sense of community and shared purpose.

Holiday Office Schedule

Clearly outline the office schedule during the holiday season. Include details on office closures, reduced hours, or special working arrangements. This helps in planning and ensures everyone is on the same page.

Gifts or Bonuses

If your company offers holiday bonuses, gifts, or other special benefits, mention them in the letter. Explain how and when these will be distributed. This is a tangible way to show appreciation and can boost morale.

Encouragement for Relaxation and Rejuvenation

Emphasize the importance of taking a break. Encourage your team to enjoy the holiday season, spend time with loved ones, and recharge. Acknowledging the importance of personal time and well-being can lead to a more motivated and balanced team.

Positive Outlook for the Future

Conclude with an optimistic look towards the future. Share your vision, goals, exciting projects, or growth opportunities for the coming year. This helps to motivate and inspire your team for the challenges and opportunities ahead.

Throughout the letter, maintain a tone that aligns with your company culture and values. The goal is to make each team member feel valued, connected, and excited about being a part of the organization.

Christmas Letter Templates

Here are some Christmas letter templates that you can customize:

Traditional Holiday Greeting Template

Subject: Season’s Greetings from [Your Company Name]

Dear [Team or Individual Employee’s Name],

As the festive season unfolds, it’s a wonderful time to pause and reflect on the year that has passed. On behalf of [Your Company Name], I want to extend our heartfelt season’s greetings to you and your family.

This year has been one of challenges and achievements, and your hard work and dedication have driven our success. Whether it was meeting tight deadlines, innovating solutions, or supporting one another through difficult times, your contributions have been invaluable.

The holiday season is a reminder of the importance of gratitude and community. We are truly grateful for your role in making [Your Company Name] a workplace and a community. Your efforts and commitment have helped us grow and fostered a supportive and inspiring environment.

As we celebrate this season of joy and giving, we encourage you to take this time to relax, rejuvenate, and enjoy precious moments with your loved ones. Your well-being is important to us, and we hope this holiday allows you to unwind and celebrate the joys of the season.

Looking ahead, we are excited about what the New Year holds. Together, we will continue to face challenges, seize opportunities, and achieve greater heights.

Please note our holiday schedule [include details of any changes in operations or special working hours during the holidays], ensuring we all have time to enjoy the season.

Wishing you a wonderful holiday season filled with happiness, peace, and prosperity. Here’s to a bright and successful New Year!

Warm regards,

[Your Name]
[Your Title]
[Your Company Name]


Recognition and Appreciation Christmas Letter Template

Subject: Celebrating Your Contributions This Christmas

Dear [Employee’s Name/Team Name],

As the Christmas season brings its cheer and warmth, it’s a perfect time to pause and reflect on the valuable contributions that you have made this year. On behalf of [Your Company/Organization’s Name], I want to extend my heartfelt appreciation and best wishes to you and your family during this festive season.

This year has been one of transformation and growth, and your role in this journey has been pivotal. Your dedication, hard work, and commitment to excellence have propelled us toward our goals and greatly enhanced our work environment.

I am particularly impressed and thankful for [mention specific achievements, projects, or instances where the employee or team excelled]. Your ability to [mention specific skills or qualities displayed, e.g., “navigate challenging projects,” “foster teamwork,” “drive innovation”] has been instrumental in our successes.

As we celebrate this special time of year, we must acknowledge and thank those who have made our achievements possible. Your efforts have not gone unnoticed and are greatly valued.

The holiday season is also a time for rest and rejuvenation. I encourage you to take this time to relax, enjoy the company of loved ones, and reflect on your personal and professional accomplishments over the past year.

Looking forward to the new year, I am excited and optimistic about what we can achieve together. Your continued contribution will undoubtedly be key to our future success.

I wish you a joyful Christmas filled with love, laughter, peace, and a New Year brimming with health, happiness, and prosperity.

With warm regards and deep appreciation,

[Your Name]
[Your Title]
[Your Company/Organization’s Name]


New Year’s Resolutions and Goals Template

Alternative to Christmas Letters, this template can be distributed to employees to encourage them to set and track their personal and professional goals for the year. It’s a great way to promote a continuous growth and development culture within the organization.

Subject: Charting Our Path in [Year]: Setting Goals and Resolutions

Dear [Employee’s Name/Team Name],

As we enter [Year], it’s a time of new beginnings and fresh opportunities. To harness our full potential, setting clear resolutions and goals is crucial. This template is designed to help you outline your aspirations and strategies for success in the coming year.

Personal Introduction
Reflections on the Past Year: [Briefly reflect on your key learnings and achievements from the previous year]
Vision for [Year]: [Describe your overarching vision or focus for the year]

New Year’s Resolutions
Resolution #1: [State the resolution, e.g., Improve Work-Life Balance]
Action Steps: [Detail specific actions to achieve this resolution, e.g., setting boundaries for work hours, dedicating time for hobbies]
Completion Date: [Set a realistic timeframe for achieving this resolution]

Resolution #2: [Continue with additional resolutions as needed]

Professional Goals

Short-Term Goal #1:
Description: [Detail a specific, measurable professional goal]
Action Plan: [Outline the steps necessary to achieve this goal]
Timeline: [Set a deadline for achieving this goal]

Long-Term Goal #1:
[Follow the same format as above]
[Add more goals as required]

Skills and Development
Skill Development: [List new skills you aim to learn or existing skills you plan to enhance]
Training and Education: [Outline any training programs or educational pursuits you intend to undertake]

Tracking and Accountability
Regular Review: [Decide how often you will review these goals, e.g., monthly or quarterly]
Tracking Method: [Specify how you will track your progress, such as through a digital tool or a personal journal]
Support System: [Identify mentors, colleagues, or tools that can assist you in achieving these goals]

Wishing you a productive and successful [Year]. Let’s make it a year of growth, achievement, and personal fulfillment.

Best regards,

[Your Name]
[Your Position]

Best Practices for Writing Effective Christmas Letters

When writing a Christmas letter for your employees, it’s important to balance the season’s festive spirit with a tone of professionalism and inclusivity.

Here are some best practices tailored for a professional context:

Personalization in Employee Christmas Letters

Use employees’ professional titles and last names unless you have established a more casual rapport with them. This approach shows respect and maintains the professional nature of the relationship.

When crafting the content of your Christmas letter, consider the nature of your relationship with each employee. For colleagues with whom you have worked closely, mentioning specific projects or collaborative efforts is thoughtful. For broader professional contacts, a general but warm message is suitable.

Express Genuine Appreciation

In your letter, recognize and express gratitude for the employee’s professional achievements or contributions throughout the year. This can include acknowledging their hard work, support, or significant accomplishments. Such recognition fosters a sense of value and appreciation.

You can even highlight the importance of your professional relationship with the employee. Mention how their support or collaboration has been beneficial or reflect on joint efforts. This shows appreciation and reinforces the strength of your professional bond.

Use Inclusive Language

When composing a holiday letter in a professional context, it’s important to use neutral and inclusive language. Phrases like “Season’s Greetings” or “Happy Holidays” are preferable to more specific religious greetings. This ensures that the letter respects all cultural and religious backgrounds.

Acknowledging this diversity demonstrates respect and understanding for how people may celebrate this time of year.

Timing Your Christmas Letter Distribution

Send Christmas letters out at the start of December. This timing is strategic as it avoids the busy part of the holiday season and ensures your message is received before the year-end closures and holiday leaves begin.

Avoid sending your Christmas letters too close to the holidays. Letters dispatched at the last minute may be missed due to employees being on holiday leave or offices being closed for the season. Early dispatch ensures your message is received and considered promptly.


Priya Jain

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