Following up is an important part of the process after a face to face job interview. Just like asking good questions during the interview, following up after the interview shows that you’re interested in the position and eager to continue the process.
Hiring managers or other members of the interview panel will often wait to see how a job candidate follows up or responds after the interview if they’re on the fence about whether to hire that person.
If somebody seems competent in the interview but their motivation comes into question, the hiring team usually waits to see how and when they follow up.
Don’t assume that a final decision has been made by the end of your face to face interview. Follow ups are important!
During the interview, you should get a business card from each person you interviewed with or spoke with. If somebody doesn’t have a business card, write down their email address on a piece of paper.
It’s a good idea to bring a pad of paper and a pen to any interview, so that you can write down information like this.
In terms of timing, you should write followup emails one full day after the job interview. Mid-day is a good time to send this email.
So if you had a job interview on Thursday, you should write a ‘Thank You’ email on Friday at lunchtime.
For help with email subject lines when following up after a job interview, check out this article.
A good follow up email will be a few paragraphs long. You don’t want it to be too short or too long, so 3-4 short or medium length paragraphs is ideal.
You should reference a few specific topics that were discussed in the interview, rather than just pasting a generic ‘Thank You’ letter after each job interview you go on.
If you want to take this even further, you can customize an email to each individual you spoke with if you talked to multiple people during the interview. This isn’t always necessary though; sometimes a followup email addressed to the entire interview panel is adequate.
Here are examples of how you could write a sentence referencing a specific topic discussed in the interview:
In addition to specific information like this, you should include a general introductory paragraph thanking the interviewer(s) for their time and for the opportunity to meet face to face.
You can end the email by thanking them again and confirming that you’re still interested in the position and eagerly awaiting their thoughts and feedback.
You can also encourage them to call or email you if they have any further questions or concerns (sometimes the face to face interview still leaves one or two concerns that the interviewer wants to address before making a job offer).