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Hiring a Real Estate Agent: Job Description Template

By Ammar Ahmed

Published:

Thinking about expanding your real estate team? Well, you’re in the right place! We’re going to dive deep into what you should consider when hiring a new real estate agent. From identifying your needs to understanding the importance of a solid real estate agent job description, this guide will walk you through each step.

So, let’s get started.


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Responsibilities & Role of a Real Estate Agent

A real estate agent plays a pivotal role in helping individuals navigate the complex world of property transactions. Whether you’re buying, selling, or leasing, these professionals offer expertise that simplifies the entire process. Below are some key responsibilities and roles you can expect:

  • Property Evaluation: Real estate agents provide accurate property appraisals based on market trends and comparable sales, ensuring clients receive fair market value.
  • Marketing and Advertising: From listing your property online to staging open houses, agents employ various marketing strategies to attract potential buyers or tenants.
  • Paperwork and Compliance: Agents help clients understand and complete necessary paperwork, including contracts, disclosures, and mortgage documents, while also ensuring compliance with legal regulations.
  • Local Market Knowledge: Knowledge of local real estate trends and neighborhoods allows agents to offer valuable insights that can influence clients’ decisions.
  • Client Advocacy: Above all, an agent serves as an advocate for their client’s interests, ensuring that transactions proceed smoothly and favorably for their clients.

How to Hire a Real Estate Agent

Choosing the right real estate agent is a pivotal decision that affects individuals and agencies alike. Whether you’re an individual navigating the property market or a real estate agency looking to expand your team, the right agent can make all the difference. With an abundance of options, how can you differentiate between agents to find the perfect match? Here are the key factors to focus on when considering who to hire.

1. Understanding Your Real Estate Agent Needs

First and foremost, clearly identify what you need from the real estate agent. For individuals, this could range from needing a patient guide for first-time home buying to requiring specialized knowledge in commercial real estate or luxury homes. 

For agencies looking to hire seasoned agents, consider the gaps in your team’s expertise or the particular market segments you want to expand into. Are you looking for an agent experienced in high-value properties, or perhaps someone who excels in quick turnarounds for rentals? 

2. Search for Top Talent

There are a variety of platforms and channels to explore, each offering different benefits for locating qualified professionals in this specific industry. Here’s a comprehensive look at where to search for top real estate agent talent:

  • Real Estate Job Boards: Websites like Select Leaders or the iHireRealEstate job boards are designed specifically for real estate professionals. These boards often feature a plethora of experienced agents looking for new opportunities. 
  • Industry Events and Conferences: Places like Inman Connect or the NAR Annual Conference are hubs for top-tier talent. Such events not only allow you to meet potential hires in person but also give you an idea of the latest industry trends and who is actively involved.
  • Local Real Estate Auctions: These are often attended by agents who are well-versed in the market and can be a unique but effective way to find talent who understands the dynamics of bidding and property values.
  • Real Estate Podcasts and Blogs: Consider reaching out to hosts of real estate-focused podcasts or bloggers. They often have a finger on the pulse of the industry and may be willing to mention your job opening to their audience.

3. Look for Professional Qualifications

Professional qualifications are paramount when hiring a real estate agent. These credentials can serve as an assurance of the agent’s knowledge, skill set, and commitment to ethical practice. Here’s how you can examine the professional qualifications to ensure you’re bringing on a top-tier agent:

  • Licensing: Verify that the agent holds a valid real estate license for your state. This can usually be done through your state’s real estate commission website. An active license is a non-negotiable requirement.
  • NAR Membership: Consider agents who are members of the National Association of Realtors (NAR). This membership requires adherence to a code of ethics and ensures a standard level of professionalism.
  • Specialized Certifications: Look for agents with designations like Certified Residential Specialist (CRS) or Accredited Buyer’s Representative (ABR). These indicate specialized training and expertise in particular areas of real estate.
  • Legal Compliance: Ensure that the agent has no history of malpractice or ethical violations. Many state websites offer a disciplinary history search for licensed agents.
  • Tech-Savvy: In today’s digital age, being proficient in digital contracts, virtual tours, and online marketing is almost as crucial as traditional skills. Validate their tech prowess if your transaction requires such expertise.
  • Financial Understanding: While not a formal qualification, having an agent with a strong grasp of mortgage processes, property valuation methods, and real estate investment can be a significant advantage.

4. Analyze Their Work Experience

Evaluating the work experience of a potential real estate agent is a crucial step in the hiring process. This offers insights into their professional history, specialties, and potentially even their strengths and weaknesses. Here’s how to delve into an agent’s work experience to ensure you’re making an informed decision:

  • Years in the Business: Though the number of years in the industry isn’t everything, it often correlates with a broad skill set and extensive market knowledge. Agents with many years of experience are likely to have encountered various scenarios and market conditions.
  • Area of Specialization: Look for agents whose work experience aligns with your specific needs. Whether it’s residential, commercial, luxury, or foreclosure properties, ensure they have significant experience in that sector.
  • Volume of Transactions: The number of transactions an agent has handled can be a testament to their skills. More transactions often mean a larger network, better negotiation skills, and a more streamlined process
  • Clientele Focus: Determine if the agent’s past experience aligns with your profile. For instance, if you’re a first-time homebuyer, an agent who primarily deals with luxury properties might not be the best fit.
  • Past Roles: Has the agent only worked in sales, or do they have experience in other roles within real estate, like property management or appraisals? This broader experience can be beneficial in offering a more holistic service.

By meticulously analyzing an agent’s work experience, you can develop a clear picture of their suitability for your specific needs or your agency’s objectives. This due diligence can pay off immensely, helping ensure a successful and stress-free real estate transaction.

5. Conduct a Comprehensive Interview Process

A comprehensive interview process for hiring a real estate agent is indispensable. It’s not just about confirming what’s on a resume; it’s about evaluating their market insights, negotiation aptitude, and client service philosophy. 

Start with scenario-based questions like, “Describe a time when you had to navigate a particularly challenging negotiation,” to gauge problem-solving and people skills. For agents with a focus on sales, ask them to outline their most successful listing strategy, from initial consultation through to final sale. This reveals both marketing prowess and an understanding of sales psychology.

If you’re an agency, inquire about their experience with CRM systems specifically used in real estate—this will gauge their tech-savviness and ability to manage client relationships effectively. For those looking to hire for residential purposes, questions about local zoning laws, school districts, and community amenities can test an agent’s local market knowledge. 

Don’t forget to ask about their network, including relationships with home inspectors, mortgage brokers, and real estate attorneys. This can be a testament to their standing in the industry and their ability to streamline the transaction process for you.

This interview is your opportunity to assess the agent’s expertise in real-life scenarios and their capacity to add value to your real estate endeavors, so make it as comprehensive as possible.

6. Cross-Verify Their References and Conduct Background Verifications

When hiring a real estate agent, cross-verifying their references and conducting thorough background checks are critical steps that should never be overlooked. Here’s how you can approach this professionally:

  • Contact Past Clients: Most experienced agents should be able to provide a list of previous clients who can vouch for their work. Ask these clients about their overall experience, the agent’s responsiveness, and the outcome of their real estate transaction. This will give you valuable insights into the agent’s proficiency and reliability.
  • Check with State Licensing Authorities: A must-do is to verify the agent’s license with the state’s real estate commission. This will also reveal if the agent has any disciplinary actions or complaints filed against them, which is crucial information for your decision-making process.
  • Verify NAR Membership: If the agent claims to be a member of the National Association of Realtors, you can easily verify this online. NAR members adhere to a code of ethics that can be an added assurance of their professional conduct.
  • Speak with Previous Employers or Colleagues: If you’re an agency looking to hire, getting feedback from an agent’s former employers or coworkers can provide another layer of information on their work ethics, team dynamics, and job performance.

By meticulously cross-verifying references and conducting thorough background checks, you’ll mitigate risks and increase your chances of hiring a real estate agent who’s not only experienced but also reliable and ethical.

Tips for Avoiding Red Flags During the Hiring Process of a Real Estate Agent

When hiring a real estate agent, the process is full of intricacies that, if overlooked, could lead to complications later on. It’s crucial to pay attention to details that can serve as red flags. Here are some profession-specific tips for avoiding such pitfalls:

  • Unverifiable License: If you can’t verify an agent’s license through the state’s real estate commission website, that’s an immediate red flag. Never proceed without confirming this critical piece of information.
  • Lack of Local Knowledge: An agent who can’t discuss the local market conditions, property values, or neighborhood trends in detail is likely not the expert they claim to be. Local knowledge is a cornerstone of effective real estate transactions.
  • Avoiding Tough Questions: If an agent sidesteps questions about their transaction history, client references, or specific strategies for your type of transaction, be cautious. Transparency is crucial in real estate.
  • Exclusivity Clauses: Be wary of agents who pressure you to sign exclusivity agreements without first proving their value. While common, these should come after a thorough evaluation period.
  • Ignoring Legal and Financial Aspects: An agent should be well-versed in the legalities and financial aspects of real estate transactions, from contracts to mortgage options. The inability to discuss these matters is a significant red flag.

A new hire's first day checklist

Real Estate Agent Job Description

In an industry that relies heavily on trust, expertise, and local market knowledge, a comprehensive job description serves as the first step in finding an agent who embodies these qualities.

Here’s a real estate agent job description template:

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Job Title: Real Estate Agent

Company: [Your Company Name]

Location: [Location]

Job Type: [Full Time / Part Time / Contract]

Salary: [Salary / Competitive / DOE]

About Us:

We are [Company Name], a forward-thinking real estate agency committed to providing outstanding service to our clients. With our roots firmly planted in [Location], we specialize in [Types of Real Estate: Residential, Commercial, etc.]. We’re known for our innovative marketing strategies, robust market insights, and commitment to ethical practices.

The Opportunity: 

We’re looking for a dedicated, experienced Real Estate Agent to join our dynamic team. This is an incredible opportunity for someone looking to grow their career in real estate with a team that has a proven track record of success. The role offers [Competitive Salary, Commission Structure] and provides immense room for personal and professional growth.

What You’ll Do:

  • Present property offers to sellers for review and approval.
  • Discuss and finalize sale terms, including pricing arrangements.
  • Evaluate a listing’s market value by examining recently sold comparable properties.
  • Provide informed guidance to clients on topics such as market trends, pricing, legal protocols, and financial options.
  • Boost property visibility through marketing channels like digital advertising, open house events, and multiple listing services.
  • Create materials for client presentations and marketing initiatives.
  • Join prospective buyers during property walkthroughs, giving them valuable insights into the property’s features and potential.
  • Draft essential legal documents including buyer contracts, transaction agreements, closing disclosures, and property deeds.
  • Collaborate with financial institutions, inspection services, and escrow companies to ensure all contractual obligations are fulfilled prior to closing.
  • Assess client creditworthiness and financial status for mortgage pre-qualification.
  • Build a network of professionals such as legal advisors, mortgage brokers, and service contractors for client referrals.
  • Examine property conditions and recommend necessary upkeep or notify property owners of maintenance requirements.

What You’ll Bring:

  • Valid real estate license in .
  • A minimum of [X] years of experience in the real estate industry.
  • Proficiency in CRM software and MS Office suite.
  • Exceptional negotiation skills and a keen eye for details.
  • Strong organizational and time-management skills.
  • Ability to work both independently and as part of a team.

Our Ideal Candidate is Someone Who Has:

  • A strong network in the local real estate community.
  • Established relationships with mortgage brokers and legal advisors.
  • Proficiency in multiple languages is a plus.
  • Ability to convey complex information in simple terms.
  • Proactive identification of client needs and pain points.
  • Ability to navigate complex transactions with multiple stakeholders.
  • High ethical standards and integrity.
  • A commitment to ongoing professional development.

Benefits and Perks:

  • Competitive Commission Structure with Bonus Opportunities.
  • Comprehensive Health, Dental, and Vision Insurance.
  • Access to company-sponsored training and professional development programs.
  • Flexible working hours and remote work options.
  • Paid time off for work-life balance.
  • Retirement plans with employer-match.
  • Legal assistance for transactions.
  • An inclusive and supportive work culture.

How to Join Us:

If you’re an ambitious individual who’s passionate about real estate and wants to make a meaningful impact in the industry, we’d love to hear from you. Please send your resume and a cover letter detailing your relevant experience to [Contact Email]. Shortlisted candidates will be contacted for an interview.

Note: Feel free to modify this template to better align with your agency’s or individual’s needs.


How Much Does it Cost to Hire a Real Estate Agent?

Hiring a real estate agent can involve a spectrum of costs that go beyond the agent’s commission or salary. From recruitment fees to the resources spent on onboarding and training, each step of the hiring process incurs expenses that can accumulate. It’s essential to consider these factors when budgeting for a new real estate agent hire, so you aren’t caught off-guard by hidden expenses.

Recruitment Cost

Profession-specific job boards like Select Leaders or iHireRealEstate provide you with a wide range of packages based on your hiring needs. However, the basic 30-day job listing on Select Leaders will cost you around $525 while iHireRealEstate charges $325 for the same service. 

Hiring through these platforms increases your chances of getting more high-quality candidates compared to hiring through general job boards. 

Reference and Background Checks

For those who are not hiring via a specialized recruitment agency—where these checks are usually bundled into the package—multiple platforms are available to conduct these essential evaluations. Global Verification Network is an industry-standard platform that offers comprehensive background check services. They charge you only for features you actually use. To find out how much it will cost, you can talk to them directly. Their clear and fair prices match the value they offer to businesses. 

Salary and Benefits Cost

Salary and benefit expenditure is a significant consideration when hiring a real estate agent. According to the Bureau of Labor Statistics (BLS), the median annual wage for real estate agents was $62,190 as of May 2022. However, top earners can command salaries upwards of $173,000.

Benefits like healthcare, retirement plans, and performance bonuses can further inflate this figure. According to the Bureau of Labor Statistics (BLS), as of June 2022, the average cost of employee benefits for private industry employers was $11.42 per hour worked, representing about 30.0% of total compensation costs. While this data isn’t specific to real estate agents, it serves as a general guide for what employers might expect to pay in addition to salary. 

Additional Costs to Consider

Aside from salary, benefits, and recruitment fees, several other factors could add to the cost of hiring a real estate agent. These include:

  • Technology and Software Licenses: An annual subscription to an MLS database could cost around $20 to $50 per month. CRM software might add another $50 per user per month, totaling $600 annually.
  • Legal and Compliance Costs: Drafting contracts and ensuring compliance might require legal consultation that could range from $150 to $500 per hour, potentially adding up to around $600 for standard contracts and compliance checks.

Ammar Ahmed

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