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Hiring a Nanny: Job Description Template

By Agwaonye Samuel

Published:

A well-defined job description determines the type of nanny you hire for your household. Hiring a nanny isn’t just about finding someone to watch over your children while you’re at work; it’s about entrusting a significant part of your family’s well-being and development to another person.

With the welfare and safety of your loved ones at stake, the process of hiring a nanny requires careful consideration and thorough assessment.

In this in-depth guide are a nanny’s responsibilities and qualifications, the step-by-step process for hiring the ideal candidate, and a detailed job description. By the end of this article, you’ll be well-equipped to navigate the often complex world of hiring a nanny.


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Responsibilities & Role of a Nanny

Before embarking on the hiring process, it’s crucial to understand the core duties and functions that a nanny typically assumes.

While the specific tasks may vary based on the family’s needs, the following responsibilities are fundamental:

  • Childcare: The primary role of your nanny is to provide quality childcare. This includes feeding, bathing, dressing, and supervising children of various ages. The person must create a safe and nurturing environment.
  • Education and Development: Many families seek nannies who can support their children’s educational growth. This may involve helping with homework, engaging in educational activities, and stimulating intellectual development.
  • Routine Management: The person will establish and maintain daily routines for children, including meal schedules, nap times, and playtime activities.
  • Household Duties and Transportation: Besides childcare, the nanny may be expected to perform light housekeeping tasks related to the children, such as laundry, meal preparation, and tidying up. Depending on the family’s needs, transporting children to and from school, extracurricular activities, and playdates will be their domain.
  • Safety and First Aid and Communication: Your nanny will have basic first aid and safety knowledge to respond to emergencies effectively; and must keep parents informed about their children’s activities, progress, and any concerns that may arise during their care.

How to Hire a Nanny

Following a structured hiring process is essential to hire a competent and trustworthy nanny.

Here’s a step-by-step guide:

1. Know Your Family’s Needs

Before searching for a nanny, determine your family’s specific needs.

Consider factors such as: 

  • Number and ages of children.
  • Desired work hours (full-time, part-time, live-in, live-out).
  • Household responsibilities.
  • Special requirements (e.g., CPR certification, experience with infants).

Clearly defining your needs will help you communicate expectations to potential candidates.

2. Search for Top Talent

Once you’ve identified your needs, create a compelling job posting to attract the perfect nanny for your family.

You can advertise the position through various channels, including:

  • Online Nanny Websites: Utilize specialized websites such as Care.com or Sitte rcity.
  • Social Media: Leverage the power of social media by sharing your job posting on your company’s social media profiles to reach a broader audience. Use media platforms like Facebook, Instagram, or Twitter.
  • Referrals: Tap into your network for referrals from your business contacts, colleagues in the industry, and even friends. Encourage current employees to refer suitable candidates; employee referrals often yield quality hires.
  • Local Community Centers: Post flyers or advertisements at local community centers, schools, and churches. These centers serve as great contacts for excellent domestic hires.

Be sure to include essential details like job requirements, work hours, compensation, and contact information.

3. Screen Applications

As you screen through resumes and CVs of potential nannies, focus on evaluating their professional qualifications to better understand their commitment to their job. Review applications and resumes carefully. 

When assessing nanny candidates, professional qualifications should be noticed. While formal education is essential, certifications in child development, first aid, and CPR can indicate a candidate’s commitment to child safety and well-being. 

4. Analyze Work Experience

Relevant work experience indicates a candidate’s ability to handle childcare responsibilities effectively. Experience in age-appropriate childcare, managing household routines, and dealing with potential challenges is invaluable.

In today’s digital age, a nanny’s technological proficiency can be an asset. Consider the role technology plays in your family’s life and whether the nanny needs to be adept at managing it. For instance, a tech-savvy nanny may be advantageous if you rely on educational apps for your children’s learning.

5. Conduct In-Person Interviews

Shortlist candidates and conduct interviews to assess qualifications and compatibility. Customize your interview questions to evaluate the candidates according to work experience and family needs. 

During interviews, delve into a candidate’s childcare philosophy, approach to discipline, and ability to adapt to your family’s routines and values. Ask open-ended questions that encourage candidates to share their experiences and thought processes.

Assess their ability to handle conflicts and challenges that may arise while caring for children and ask about their knowledge of child safety and emergency procedures.

6. Trial Period

Consider a trial period where the candidate spends time with your family to assess their compatibility with your children and household routines. During this period, watch for their ability to care for your children, solve conflicts between them, take care of children’s schedules, etc.

7. References and Background Checks

Contact previous employers and conduct thorough background checks to verify a candidate’s history and reliability. Perform background checks to ensure candidates have a clean record and contact references to learn more about a candidate’s work ethic and character.

With 55% of Americans lying on their resume at least once, conducting a background verification ensures you hire only qualified and honest nannies.

Consider asking these questions to get a deeper understanding of your nanny:

  • How would you describe the nanny’s interactions with your children and your overall experience with her?
  • Can you provide examples of how the nanny handled challenging situations or emergencies?
  • Would you rehire this nanny? Why or why not?

Tips for a Transparent Nanny Selection

Maintaining transparency throughout the hiring process is vital.

Here are some tips to ensure transparency:

  • Encourage candidates to ask questions and share concerns.
  • Be upfront about your expectations and preferences, and expect the same from candidates.
  • Consider a trial period to assess compatibility before making a long-term commitment.
  • Carefully review nanny applications for any inconsistencies or inaccuracies. Discrepancies in employment history, references, or qualifications could be red flags.
  • A well-organized and professionally formatted resume can indicate a candidate’s attention to detail. Look for clarity, consistency in font styles, proper grammar, and correct spelling.
  • If something feels wrong or you need more compatibility, consider further investigation or seek additional candidates.

A new hire's first day checklist

Nanny Job Description

Did you know shorter job titles lead to higher application rates? Or, Using more than two symbols in your job ad titles decreases the candidate’s application rate by a whopping 30%? Or a job description with 300-800 words performs best with candidates?

These statistics indicate that job descriptions are more than just a list of requirements and responsibilities. They significantly impact the candidate’s perception of the role and their likelihood to apply.

A detailed job description is crucial for attracting suitable candidates. Here’s an example of a comprehensive nanny job description:

Download Template

Job Title: Nanny

Family: [Your Family Name]

Location: [Your Location]

Job Type: [Full Time / Part Time / Live-in / Live-out]

Salary: [Salary Range / Competitive / DOE]

About Us:

[Provide a brief description of your family, values, and expectations for the nanny role.]

Opportunity at a Glance:

Are you a compassionate and experienced nanny seeking a fulfilling role in childcare? Join our family at [Your Family Name] and play an integral part in nurturing our children’s growth and well-being. You will be responsible for providing quality childcare, education, and development for our children, as we are committed to creating a nurturing and enriching environment for them.  We have great expectations for this role, and your role has growth potential. 

Your Responsibilities:

  • Provide exceptional childcare and create a safe, loving environment for our children.
  • Foster educational and developmental activities to support our children’s growth.
  • Maintain daily routines, including meal times, naps, and playtime.
  • Transport children as needed for school, activities, and appointments.
  • Perform light household tasks related to the children’s care.
  • Communicate effectively with parents regarding children’s progress and any concerns.

Your Qualifications and Skills:

  • Proven childcare experience with references.
  • CPR and First Aid certification (or willingness to obtain).
  • Excellent communication and interpersonal skills.
  • Reliable, punctual, and organized.
  • A genuine passion for working with children.

Our Preferred Candidate is Someone Who Possesses:

  • Early Childhood Education degree or certification.
  • Multilingual skills.
  • Experience with children of various ages.
  • Cooking and meal preparation skills.

Benefits and Perks:

  • Competitive salary and compensation package.
  • Paid time off.
  • Healthcare benefits.
  • Sick time off.
  • Paid training.
  • Referral program.
  • Opportunities for professional development and training.
  • Access to educational resources.
  • A supportive and caring family environment.

How to Apply:

If you are a dedicated and nurturing nanny looking for a rewarding opportunity, we invite you to apply for the Nanny position at [Your Family Name]. Please send your resume and a cover letter detailing your qualifications to with the subject line “Application for Nanny Position – [Your Name].”

[Your Family Name] is open to working with people from all backgrounds because we value diversity.

Closing Date for Applications: [Insert Closing Date]

Note that only shortlisted candidates will be contacted for interviews. We appreciate your interest in joining our loving family at [Your Family Name].

Note: This is a template, and you should modify it to fit your family’s unique needs and preferences.


How Much Does it Cost to Hire a Nanny?

Hiring a nanny involves several expenses that families should consider when budgeting for this essential role. It’s crucial to factor in these costs to ensure a smooth hiring process and maintain a sustainable financial plan for your family’s childcare needs. Here’s a detailed breakdown of the expenses associated with hiring a nanny:

Compensation and Benefits

The most significant expense in hiring a nanny is their compensation. Nanny salaries vary based on location, experience, and responsibilities. On average, full-time nannies in the United States earn between $13 and $32 per hour. Families should also consider additional costs such as overtime pay, bonuses, and benefits like health insurance and paid time off.

Taxes and Payroll

Employers are responsible for withholding and paying taxes for their nannies. This includes Social Security, Medicare, and federal and state income taxes. Families may handle payroll and tax compliance or use a payroll service to simplify the process.

Agency Fees

If you use a nanny placement agency, be prepared for agency fees. These fees cover the cost of recruiting, screening, and matching families with suitable nannies. Agency fees can range from a few hundred to a few thousand dollars. Most agencies charge a placement fee based on a percentage (usually 15-20%) of the nanny’s annual salary at the time of hire.

Health and Liability Insurance

Some families provide health insurance for their nannies, especially if the nanny is employed full-time. Liability insurance, which covers accidents or injuries that occur while the nanny is on duty, is another expense to consider.

Transportation and Expenses

Depending on the nanny’s role, families may need to provide a vehicle for transporting children or cover transportation costs. Families should also budget for reimbursing the nanny for any work-related expenses, such as gas or meals.

Miscellaneous Costs

Be prepared for unforeseen expenses, such as background checks, reference checks, and nanny-related supplies (e.g., toys, books, and educational materials). By accounting for these expenses, families can make informed decisions about hiring a nanny and ensure they provide their children with a safe and nurturing environment.

Hiring a nanny is critical for your family’s well-being and development. Following a thorough and thoughtful hiring process, you can find the ideal nanny who meets your children’s needs and becomes an integral part of your family.

Remember, the right nanny can impact your children’s lives and your family’s well-being. Prioritize transparency, compatibility, and open communication throughout hiring to ensure a successful and fulfilling partnership with your nanny.


Agwaonye Samuel

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