Interview Questions

Comprehensive Interview Guide: 60+ Professions Explored in Detail

Read More

Top Data Entry Job Interview Questions and Answers

By Biron Clark


Common data entry interview questions include questions about your attention to detail, your ability to work in a fast-paced environment, why you want to work in data entry, and more. In this article, we’ll look at some of the top data entry job interview questions and answers to help you prepare to get hired!

Let’s get started…

Top Data Entry Job Interview Questions To Practice

1. Why do you want this job?

This is one of the main types of questions you’ll hear in a data entry interview… Employers will want to know why you got into data entry or what you enjoy about it. Or, if this is going to be your first data entry job, they’ll ask why you want to do this type of work. Expect to hear at least a few questions on this topic.

Another variation you might hear is, “why did you apply for this position?

When they ask questions like this, you want to show you’ve done your research and know what their job involves. Then confirm that you’re interested in this type of work, and if possible, talk about one or two of your key skills or past experiences that you feel will help you succeed in this role.

(A lot of job seekers are surprised when I tell them that just saying, “I need a job to pay the bills” isn’t good enough. But I can say with 100% certainty – employers ALWAYS want to hear a reason why you want their specific job).

2. Tell me about your last job

Whether you held a data entry job before your current interview or not, employers are going to want to know what you did most recently. (Even if it’s listed on your resume already). So be ready to go into more detail about past accomplishments. And try to make everything sound as relevant as possible to data entry, if you didn’t hold this type of job in the past.

Show similar work.

For example, maybe you saw in the job description that you’ll be working in a fast-paced environment. Well, even if you didn’t do data entry in the past, you’ll want to point to other jobs you’ve held that were fast-paced and required you to work accurately and quickly. If the job description mentions attention to detail, talk about how your past jobs required attention to detail. The absolute best place to gain clues about what the employer is looking for is by studying the job description.

Then you can “tailor” your interview answers to highlight what they care most about!

3. Have you ever worked in data entry before?

They might directly ask you if you’ve worked in data entry in the past. Be ready to answer directly and don’t try to avoid the question.

If you have, you can say, “yes, I did this at <company name>”

If not, you can say “no”.

However, I prefer to say, “no, but…”

And then share what you’ve done that’s most similar. Here’s an example…

“No, but I did manage customer records and transaction data in Excel at my last job, and I had to make sure it was entered promptly and accurately at the close of each month. I wasn’t in a dedicated data entry role, but we were a small start-up and I was the primary person responsible for this.”

4. What type of data have you worked with?

If you’ve done data entry in the past, you’re likely to be asked for specifics about the type of data you worked with. In general, employers want to see as much similar past work as possible. So it’s better if you’ve worked with similar types of data, or done data entry in a similar industry. This isn’t always a “hard” requirement, but is almost always seen as a plus. So expect some data entry job interview questions about the industries you’ve worked in and the types of data you’ve dealt with in the past.

5. What are your professional strengths?

If they ask you about your strengths in the interview, you should try to name strengths that are related to the type of job you’re interviewing for. So you could say your greatest strength is your attention to detail, or your ability to work in a fast-paced environment while maintaining the accuracy of your work. Be prepared to give an example of whatever strength you name. You’d want to be able to continue quickly and confidently if they ask for an example, and say something like, “In my most recent job, we had a situation where ___”…

If you want more help with this, I wrote a full article on handling the greatest strengths interview question HERE.

6. Why should we hire you for this job?

Employers get a LOT of applicants for the average data entry job, and some employers might ask you directly in the interview, “why should we hire you?” Make sure you’re prepared if they ask this, and be ready to give a confident, clear answer without rambling on. In your answer, try to highlight one or two key qualifications you bring to the role. If you worked in data entry in the past and have a track record of succeeding in this type of role, mention that. If not, mention whatever work you’ve done that’s most similar.

Avoid saying, “I’m not sure.”

I know this is a tough question to answer, but you really want to be ready with something specific when they ask this. You don’t have to say, “I know I’m the best person ever for this position!!”… you just want to be able to give them some tangible reasons why you’re a good fit for their job, and why their team would be better off with you on it!

7. What do you know about our company?

You always want to be ready for this question, especially in phone interviews, which is where you’re most likely to hear it. And you’ll hear this question a lot in data entry job interviews because employers want to make sure you fully understand what the job involves. (Data entry can be very repetitive and boring, especially for the wrong person. So employers want to make sure they’re not hiring someone who’s going to hate the job). They don’t want to hire you and have you get bored six months later and quit. So when you answer this question, show them you’ve reviewed the job description. And try to mention the two or three main things the job will require you to do.

For example, you can say, “Well, I looked at the job description before applying and it sounds like the majority of my time would be spent doing ___ and ___, as a part of the ___ team. It also seems like I’d be doing some ___, too, but not as much. Is that correct?”

8. Give me an example of a challenging situation you’ve encountered in your past data entry work

If you’ve done any data entry in the past, you’re likely to hear an interview question about challenges you’ve faced. Be ready to give an example of a past challenge, what steps you took to overcome it, and the end result you achieved (ideally a successful end result, or a successful turn-around if a project was struggling). If you have *not* worked a data entry job before, you still might hear an interview question similar to this in your data entry job interview. In this case, you’ll hear something like, “Give me an example of a challenge you’ve faced in the past, and how you handled it.”

One more variation of this question you should be ready for: “Tell me a time when you failed?”

So be ready for that one, too. For that interview question, you should be ready to name a real failure, but also what you learned from it and what steps you’ve taken to make sure it never happens again. Don’t blame others. Do sound humble and accepting of what happened.  And show how you turned it into a positive learning experience. That’s good advice job interview advice in general – whether it’s a data entry job interview or any other interview…

Employers never want to hear you badmouth or blame others. And they always want an honest, genuine response when they ask questions about failures, struggles, etc. The key is just to show you’re always learning and improving, and that you don’t let the occasional failure stop you.

9. What questions do you have about the position?

You should be asking questions at the end of EVERY interview. If not, employers will assume you’re not interested in their job, or just don’t really care about your job search and career in general. You don’t want to look like you’ll take any job and that you don’t care. (You’ll end up with NO job if you do this. You’ll struggle to find a job for months).

So review this list of good questions to ask the interviewer, and pick 4-5 questions so you’ll be ready for every interview you go on. I’d recommend mixing up your questions and asking 2-3 about the job, and 2-3 about the team and company overall. Always ask at least one about the specific job, though. If you only seem interested in the company but not the job, you won’t get hired! The hiring manager is hiring for THEIR team and needs someone who’s going to work hard.

It’s a big interview mistake to only have reasons why a company interests you, but not the position.

Final Step: Make Sure You Practice Your Answers

Now that you know the most common data entry job interview questions and how to answer them, don’t forget to practice! I’d recommend recording yourself speaking on your phone (every smartphone these days has a voice recorder app), and then seeing how you sound. Make sure you’re hitting the key points you want to talk about with these common questions. And make sure you sound comfortable and relaxed. If you struggle to sound confident in an interview, I wrote an article on the topic HERE.

And if you have any questions about the tips and information above, leave a comment below and let me know!

I hope this list of data entry interview questions and answers has helped you prepare and feel ready for your next interview.

Biron Clark

About the Author

Read more articles by Biron Clark

1 thought on “Top Data Entry Job Interview Questions and Answers”

Comments are closed.