Imagine this… You went on an interview last week, didn’t hear back, and just sent a followup email. You check your inbox the next day and your stomach sinks- 0 new messages. Still nothing.
The reality is the follow up email subject line you choose is important, and the email is too. You want an answer but you can’t send something too aggressive because it will ruin your chances of hearing back. So it takes a bit of experience to do it the right way.
Take a deep breath and relax… Help is on the way. I’m going to show you the best followup email subject lines for your job search. Here’s what you’re about to get:
Plus a bonus that I think you’ll find helpful: 4 full followup email templates to use once you pick your winning subject line. The subject line you choose is important, but what you write in the body of the email matters even more because it’s going to be read very closely. So use these templates to make sure you’re sending the right message to get you the response you want!)
If you’re following up with somebody that has already emailed you, it’s usually best to keep the subject line the same.
Example: Maybe you got an email telling you they’re working on scheduling your interview. Something like “We are still finalizing the schedule”.
Just reply to that email and keep the same subject line they used, with a “RE:”. So your email subject line for following up would look like this: “RE: We are still finalizing the schedule”.
Why is this an effective subject line for following up? They’ll recognize it right away so it will get opened fast. They will always remember who you are right away, even if a bit of time has passed. It has no chance of being mistaken for spam too.
You don’t always have an existing email to reply to, so sometimes you’ll have to write your own email subject line. I’m guessing that’s why you’re here in the first place so let’s get started.
Here are 15 great subject lines to choose from when following up:
The more specific you can get in your follow up email subject lines, the better. So try adding details.
You can mention the exact job title or something specific you discussed in the interview.
You can include other details too, it depends on the situation and the person you’re following up with. Don’t make your subject line too long, but a bit of information is good and it’s okay if it’s around 10 words long.
So you have your best follow up email subject lines picked out. What should you put in the email?
It’s best to keep it short and to the point usually. You want a response or an update, so make it clear. Here are a few templates and examples you can use:
I’m following up on my application for the _____ position. I’m excited to learn more about the opportunity because I thought it’d be a great fit based on my experience with _____. Any update on your end when you get a chance would be really appreciated!”
For the last blank space, pick a skill or piece of experience that fits what the job requires. Something you learned from your past work, education, or training.
If you do this, you’re going to set yourself apart from the other applicants. You’re reminding them of a specific reason why you applied and why you’d be a good fit.
A lot of job seekers just blast their resume all over the place, including for jobs they’re not a good fit for. So by stating why you thought it made sense to apply, you’re going to grab the company’s curiosity and they’re more likely to want to learn more about your background!
I wanted to take a second to thank you for your time earlier today. I enjoyed our conversation about ____ (specific topic), and the position sounds like an exciting opportunity. I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns whatsoever.”
It’s best to pick a specific topic you discussed with the person for your email, instead of just saying you enjoyed talking about the overall job.
It’ll remind them of the conversation you had and show you were paying attention. And if you interviewed with multiple people in the company, they might compare emails. So send something slightly different to each person.
Maybe one person told you a lot about the team structure and the daily work. So in your follow up email you could write:
“I enjoyed our conversation about the day to day work and operations of the group, and the position sounds like an exciting opportunity.”
Maybe a second person told you more about the training and how you’d get started there. Your followup email to that person might include this:
“I enjoyed our conversation about the training and the process of how I’d get ramped-up in this position, and it sounds like an exciting opportunity.”
In most interviews, you’ll talk about a lot of topics with each person you speak to. Don’t get overwhelmed when following up. Just pick one and mention it. Something that stood out or seemed interesting that they’d remember discussing with you.
And choose something related to the other person’s area of focus. If you interviewed with the Training Manager, you want to stroke their ego by writing about something training-related.
Let’s say you interviewed, sent a “Thank You” follow up email (or forgot to) and now you haven’t heard back in a few days or a week. What should you send? Here are two good options:
I wanted to follow up in regard to the ____ position that we discussed on ____ (day). I’m excited about what I learned and wanted to check if there have been any updates on your end. Thanks for keeping me in the loop!”
I wanted to check in and see whether a decision had been made regarding the ____ position. I’m excited to hear feedback based on everything I learned in the interview. Let me know the latest when you have a chance. Thanks!”
Remember to be direct and brief, stay polite, and be clear about what you’re asking for so there’s no confusion. If you have questions on any of this, leave a comment below.
UPDATE: If you have more interviews coming up and don’t want to leave anything to chance, I’ve created a new guide where you can copy my exact step-by-step method for getting job offers. You can get more details here.