So, you finished your interview, went home excited to hear back, but now what?
Maybe it’s been a few days (or more) and you haven’t heard anything.
Take a deep breath and relax, help is on the way… I’m going to show you exactly how to send a follow up email after your interview if you’ve gotten no response. With samples and templates you can copy to save yourself time.
NOTE: Don’t use these templates to email a company after one day! It takes time to conduct the interview process. If it’s one day after your interview, you should be sending a “Thank You” email, not a follow up. (I’ll cover that in this article too with a full example. Keep reading!)
Follow up email subject lines are important. They decide whether your email gets opened, and how fast.
I’d recommend following up with whoever said they’d been in touch. Or follow up with whoever you’ve been talking to for scheduling, etc.
The best subject line, and the one that’s going to get opened faster than anything else, is to simply reply to the latest email between the two of you.
It’ll look something like this:
“Re: Interview on Thursday at 10 AM”
They’ll open it immediately because it’ll appear as part of the previous conversation. Much better than starting a whole new email for this.
I’d keep it simple and straight-forward. Don’t be shy or unclear. Tell them you’re excited to hear back and wanted to check if there’s an update or a decision yet.
Here’s a template you can use:
I wanted to follow up to see if there have been any updates regarding the ____ position, or whether a decision had been made. Any information you can provide would be great. Thanks!”
Note: This template above is best if you’ve already sent a “Thank You” email soon after your interview, which I recommend doing. You can find multiple followup templates in this article including “Thank You” notes.
For future interviews, here is a “Thank You” email I recommend. Send it at lunchtime the day after your interview:
I wanted to take a minute to thank you for your time yesterday. I enjoyed our conversation about ____ (specific topic), and the position sounds like an exciting opportunity. I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns whatsoever.”
We can’t go back in time though. If you didn’t send a “Thank You” email and a few days have passed, here’s what to do… You just need a slightly more formal follow up email since this is your first contact with them since the interview.
Here’s a follow up email for a few days after your interview:
Thank you for taking the time to interview me last ____ (day), I enjoyed learning about ____ (topic) and I wanted to follow up to see if any decision has been made regarding the ____ position. Any updates you can share on your end would be great. Thanks!”
No. Don’t complicate it. Be up-front and say what you actually want, which I assume is an update on the status.
This email is your best shot at getting that update without seeming pushy, anxious, insecure, desperate, or any of the things that’ll turn a company off.
In all likelihood, the person you emailed will get back to you and apologize and say they’re still working on a decision. Or there’s a chance they have news to share and will update you as soon as they get your email.
Either way, you reminded them you’re waiting for news and still interested, which is important if 4-5 days have passed because companies love to hire people that seem genuinely interested. If you want to know why, or what else a company looks for first, you should check out my complete list of job interview tips. It’ll help you understand the company’s mindset a lot better.
This is a pretty likely scenario, they respond to your email and say they’re still waiting for something to happen. Sometimes they’ll be specific on what that ‘something’ is but usually not. Either way I’d respond with something to keep the conversation alive and give yourself an opening to follow up again if needed.
Sample reply back to them:
“Thanks for the update. Any sense of what the timeline will look like from this point forward? Or when would it be an appropriate time for me to check back in again?”
If you sent your followup email after the interview and didn’t hear back, here’s what I’d do:
First, make sure you’ve waited a one or two days for a response (not counting weekends). Give them some time.
Then send a followup to the same person, replying to the same email you already sent and keeping the subject line.
Just wanted to follow up on my previous email. Any info you can provide would be a big help, thanks!”
If you still haven’t heard back at that point, I’d be very patient. There’s a chance someone necessary for the decision is on vacation or the person you emailed is extremely busy. If you get nothing after 48 MORE hours, you can email somebody else in the company.
Pick the next logical person. If you were emailing an HR person, try the hiring manager or somebody in the department you interviewed in. Or the other way around.
Example Subject Line:
“Any interview updates? I emailed Elizabeth and did not hear back”
It’s a bit long, but it’s specific which means it’ll get opened and the person on the other end will know it’s not spam.
The Email Body:
I emailed Elizabeth last week and hadn’t heard back so I wanted to send you a brief note. Is there any feedback you can share about my interview or the status of the ____ position? I’m looking forward to hearing any new updates when your team has a chance, thanks!”
Make sure to end each interview by asking when you can expect to hear back from them.
It’ll save you some stress and you’ll know whether it’s time to follow up or not. Sometimes it’s normal to wait 1-2 weeks for a response after your interview. Maybe you were the first person they spoke with and they have many interviews scheduled.
UPDATE: If you have more interviews coming up and don’t want to leave anything to chance, I’ve created a new guide where you can copy my exact step-by-step method for getting job offers. You can get more details here.