No Response After an Interview? Here’s How to Send a Follow Up Email

follow up email after interview no response sample

So, you finished your interview, went home excited to hear back, but now what?

Maybe it’s been a few days (or more) and you haven’t heard anything.

Take a deep breath and relax, help is on the way… I’m going to show you exactly how to send a follow up email after your interview if you’ve gotten no response. With samples and templates you can copy to save yourself time.

NOTE: Don’t use these templates to email a company after one day! It takes time to conduct the interview process. If it’s one day after your interview, you should be sending a “Thank You” email, not a follow up. (I’ll cover that in this article too with a full example. Keep reading!)

How to follow up and get a response after your interview:

Step 1: What to put in your follow up email subject line

Follow up email subject lines are important. They decide whether your email gets opened, and how fast.

I’d recommend following up with whoever said they’d been in touch. Or follow up with whoever you’ve been talking to for scheduling, etc.

The best subject line, and the one that’s going to get opened faster than anything else, is to simply reply to the latest email between the two of you.

It’ll look something like this:

“Re: Interview on Thursday at 10 AM”

They’ll open it immediately because it’ll appear as part of the previous conversation. Much better than starting a whole new email for this.

Step 2: What to put in the body of your follow up email

I’d keep it simple and straight-forward. Don’t be shy or unclear. Tell them you’re excited to hear back and wanted to check if there’s an update or a decision yet.

Here’s a template you can use:

Note: This template above is best if you’ve already sent a “Thank You” email soon after your interview, which I recommend doing. You can find multiple followup templates in this article including “Thank You” notes.

For future interviews, here is a “Thank You” email I recommend. Send it at lunchtime the day after your interview:

“Hi ____,

I wanted to take a minute to thank you for your time yesterday. I enjoyed our conversation about ____ (specific topic), and the position sounds like an exciting opportunity. I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns whatsoever.”

We can’t go back in time though. If you didn’t send a “Thank You” email and a few days have passed, here’s what to do… You just need a slightly more formal follow up email since this is your first contact with them since the interview.

Here’s a follow up email for a few days after your interview:

“Hi ____,

Thank you for taking the time to interview me last ____ (day), I enjoyed learning about ____ (topic) and I wanted to follow up to see if any decision has been made regarding the ____ position. Any updates you can share on your end would be great. Thanks!”

This all seems too simple. Should I add more?

No. Don’t complicate it. Be up-front and say what you actually want, which I assume is an update on the status.

This email is your best shot at getting that update without seeming pushy, anxious, insecure, desperate, or any of the things that’ll turn a company off.

In all likelihood, the person you emailed will get back to you and apologize and say they’re still working on a decision. Or there’s a chance they have news to share and will update you as soon as they get your email.

Either way, you reminded them you’re waiting for news and still interested, which is important if 4-5 days have passed because companies love to hire people that seem genuinely interested. If you want to know why, or what else a company looks for first, you should check out my complete list of job interview tips. It’ll help you understand the company’s mindset a lot better.

What if the company says they don’t have any updates?

This is a pretty likely scenario, they respond to your email and say they’re still waiting for something to happen. Sometimes they’ll be specific on what that ‘something’ is but usually not. Either way I’d respond with something to keep the conversation alive and give yourself an opening to follow up again if needed.

Sample reply back to them:

“Thanks for the update. Any sense of what the timeline will look like from this point forward? Or when would it be an appropriate time for me to check back in again?”

What if the company still doesn’t respond?

If you sent your followup email after the interview and didn’t hear back, here’s what I’d do:

First, make sure you’ve waited a one or two days for a response (not counting weekends). Give them some time.

Then send a followup to the same person, replying to the same email you already sent and keeping the subject line.

Email Body:

“Hi ____,

Just wanted to follow up on my previous email. Any info you can provide would be a big help, thanks!”

If you still haven’t heard back at that point, I’d be very patient. There’s a chance someone necessary for the decision is on vacation or the person you emailed is extremely busy. If you get nothing after 48 MORE hours, you can email somebody else in the company.

Pick the next logical person. If you were emailing an HR person, try the hiring manager or somebody in the department you interviewed in. Or the other way around.

Example Subject Line:

“Any interview updates? I emailed Elizabeth and did not hear back”

It’s a bit long, but it’s specific which means it’ll get opened and the person on the other end will know it’s not spam.

The Email Body:

“Hi ____,

I emailed Elizabeth last week and hadn’t heard back so I wanted to send you a brief note. Is there any feedback you can share about my interview or the status of the ____ position? I’m looking forward to hearing any new updates when your team has a chance, thanks!”

Final tips when following up

Make sure to end each interview by asking when you can expect to hear back from them.

It’ll save you some stress and you’ll know whether it’s time to follow up or not. Sometimes it’s normal to wait 1-2 weeks for a response after your interview. Maybe you were the first person they spoke with and they have many interviews scheduled.

Note: If you have more interviews coming up and don’t want to leave anything to chance, I’ve created a new guide where you can copy my exact step-by-step method for getting job offers. You can check out the details here.

 

Leave a Comment:

32 comments
Gillian says May 24, 2016

This seems to me to be terrible advice.

Way too informal to write back to a company something that sounds more like a teenager sending a text message.

Reply
    Biron says May 24, 2016

    You’d be surprised… It’s just a person on the other end. A busy person. People appreciate straight forward messages.

    You need to adjust this for your industry. If you’re in a very “stiff” industry like investment banking, law, etc, then yes you need to be more formal.

    But what I see WAY more often is somebody NOT in those industries still writing like it’s a PhD paper.

    It’s an email asking for an update. That’s it.

    This applies to things like cover letters too. I read cover letters all the time that are BRUTAL to get through because the person is just trying way too hard to sound smart, impressive, professional.

    Be polite, write like a real person, and see what happens….

    edit: I did adjust the template a bit. I wrote this a while back and worded it slightly better now, so thanks for the feedback!

    Reply
      Asif Butt says June 10, 2016

      I agree with Biron. HR people or hiring managers are too busy to read long emails.

      Nice and crisp email suggestions. Thanks Biron.

      Reply
      Maria says December 13, 2016

      I agree with Biron here. I looked for about 10 minutes for follow up email templates and a lot of them were ridiculous and had phrases “I truly appreciate your ongoing consideration for this position.” I don’t think it sounds genuine. Nobody talks like that and sending something like that sounds crazy.

      I’m a recent graduate who is applying for marketing positions in tech companies and feel a lot more confident sending your templates, Biron. Thanks

      Reply
    Quinn Spencer says December 12, 2016

    I agree…short and sweet…that’s great, but seems a little aggressive on the approach of emailing others in the office and throwing them under the bus before you even work together.

    Reply
      Biron says December 12, 2016

      Hey Quinn, good point. I’d only recommend that last step as a final attempt. Basically, you don’t think this person you’re emailing is going to ever respond, so you might as well try this before giving up on the company.

      I know as a Recruiter if I saw that email about a colleague, I wouldn’t take it too harshly. I’d go to my colleague, find out what’s going on, and then have them reply probably (rather than me replying).

      Or if a colleague came to me and said “hey this guy just emailed me saying you hadn’t responded”, I’d fill them in on the details and talk about what type of response we should give. But I don’t think I would think the person was too aggressive, or use it against them. If anything it’d remind me that I had dropped the ball and not responded in far too long.

      That’s my honest take on it. Others might recommend differently.

      Reply
John Mark Ingaran says November 15, 2016

Big help thank you so much!

Reply
    Biron says November 16, 2016

    Glad it helped! Good luck following up.

    Reply
Anthony says December 12, 2016

Thanks Biron, the first template worked perfectly for me. Great info here, I saved this as a PDF for future interviews

Reply
    Biron says December 12, 2016

    Hi Anthony, glad it helped! Hopefully it saves you some time and hassle in future job hunts.

    Reply
Dhrumil Shah says December 14, 2016

Hi Biro,

Actually my interview was done on @7th oct 2016 but on last 17th november i was told that there is budgeting work took place in company so as you can see one and half months i have waited so now how much more time i have to wait and which follow up letter now i shall send.small piece of advice from your side will really help me.hope for your quick answer.

dhrumil shah.

Reply
    Biron says December 14, 2016

    Hi Dhrumil,

    You’ll need to write a new email for this scenario I think, don’t use a template. A lot of time has passed so I would follow up right now. If it has taken this long, there’s a good chance the company is not serious about filling this position. Which means you should look at other companies immediately. But do send a follow up too. Tell them you’d like to know if you’re still being considered for the position, and then ask when they expect to put the budget in place and fill the role.

    Reply
Amy Culver says December 16, 2016

Hi Biron. I interviewed for a global company on December 5th. It was a panel interview. I mailed out my thank you letters on December 6th. As of today, I have not heard anything regarding the position. Is it too soon to send a follow up email? Thank you!

Reply
    Biron says December 16, 2016

    Hi Amy,

    Definitely not too soon to follow up. It’s been approximately two weeks. I’d send something on Monday morning asking if there’s any update they can share, and reaffirming that you’re still eager to hear about the next steps.

    Reply
Onder says December 19, 2016

Hi Biron,

I had my last interview with the hiring manager on the last day of November and he said I will be hearing back in 1-2 weeks for the end result but there hasn’t been any replies so I took your advice and sent a follow-up e-mail to the recruiter (not to the hiring manager) last Monday. He replied (in 10 minutes after my inquiry, very fast guy) that my application is still pending review and once a further update comes, they’ll contact me. What is your advice to do (it’s been a week after the recruiter’s response) and what should I expect from (pending review) ? By the way they’re hiring multiple people with the same title and I saw even a new job ad from them posted on 2nd of December with the very same position.

Reply
    Biron says December 19, 2016

    Hey Onder,

    How is an application still pending review when you had an interview? Wasn’t your application accepted and they chose to interview you? So you’re waiting for feedback from that interview, right? Just making sure I understand.

    Also, is this a recruiter from a recruiting agency? Or a recruiter who is directly employed by the same company as the hiring manager?

    My advice is different depending on that.

    Either way, if this much time has passed and the company cannot even provide feedback after an interview, my advice is keep job searching and assume this opportunity is gone. If it comes back, it will be a pleasant surprise. But sometimes employers will drag the process out for months because they’re not sure what they want, they have bigger priorities, etc.

    And this can really hurt your job search if you are counting on them and not looking at other opportunities.

    Reply
      Onder says December 20, 2016

      Hi Biron,
      Thank you for your answer, you are the best! The recruiter is from the company which I applied, not from an agency. I had three interviews (one phone screening, one HireVue interview and the last one with the hiring manager, also a third party company completed a background check report for me. I asked the recruiter last Monday and the exact words were “pending review.” and I’ll contact you when a further update is received with your application status.

      Thanks again!

      Onder

      Reply
Lori says January 25, 2017

What if you were called in to a second interview and you reached out (as above) and they reply that they are still holding interviews, would I write a follow up?

Reply
    Biron says January 25, 2017

    Hi Lori,

    If they’re still talking to more people, I’d say something like this: “Great, thanks for letting me know. Do you have an estimate of when the process will move forward, just so I know what to expect?” That way you’ll know when you can follow up again.

    Does that help?

    Reply
Jordan Maack says February 3, 2017

Hi Biron! I interviewed for a position a week ago from today, that same day I sent a “thank you” email. The branch manager said that she had 3 more interviews to do. I felt as though the interview went great and I will be a perfect fit for the position. Within that week I went for 2 more interviews for different companies and both companies got back to me very quickly and want to hire me on. My issue is that the first job I interviewed for is my first preference and I’d like to wait to hear back from them but the other positions can’t wait too long for me to make a decision. I don’t want to ruin the other opertunities by counting on a position. But I also don’t want to accept a position then have my dream job call me. I understand a follow up is needed but should I add in the email that I have other job offers but I’m waiting to hear back from them before I make a decision? Not wanting to sound pushy but I have to make a decision soon and its stressful.
Thank you in advanced!

Reply
    Biron says February 3, 2017

    Hey Jordan,

    Common (and tough) problem.

    Tell them. It’s okay to be a bit pushy.

    If they don’t want to hire you, it doesn’t matter. If they do want to hire you, you’re giving them the OPPORTUNITY to make a move

    You’re not begging or asking for anything. You’re providing them with useful information, and you’re an in-demand job seeker 🙂

    Reply
Tu Nguyen says February 6, 2017

Hi Biron,
I interviewed a position on Wednesday last week. I forgot to send the Thank you email after the interview. Should I send thank you email and follow up with the hiring process?

Reply
    Biron says February 6, 2017

    Hi! Good question. I’d combine them. Send an email thanking them for their time and asking for an update at the same time.

    Reply
Brande K says February 8, 2017

Now I just have to muster up the courage to send the update/ descion email! Thank you for making the anxiety a little more bareable!

Reply
Vanessa G says February 14, 2017

Hello Biron,
I had a phone interview for a counseling position at a charter school in Boston ( I am from New York) and it went great! Had a second phone interview with the dean of the school about a week later and that went well also. I have already sent my thank you e-mail and also a follow-up e-mail last week because the dean mentioned that they would reach out to me for a face to face interview which is the next phase of the interview process. I had not heard back so I had sent an e-mail following up and I was told that they’d reach out to me with a decision last wednesday. Weather conditions were bad all weekend but I still haven’t hard back and it’s going on a week after the Wednesday I was supposed to hear back. Any suggestions? I don’t want to seem to pushy but I am also pending a background check from another job that I already got an offer from so i’m trying to make sure I make the right decision as the charter school is the job that I would want ideally.

Reply
    Biron says February 14, 2017

    I always give the same answer here. Follow up. You’re not being pushy. You’re giving them the opportunity to “get” you before it’s too late. You’re warning them and alerting them that other companies are moving forward.

    If they’re not interested in you, they won’t care. But you have nothing to lose. And if they ARE interested, this will improve the odds that they hurry up. Or if they cannot hurry up they’ll say “sorry, we simply can’t do anything to speed up the process at this point”. And at least you’ll know.

    So follow up. Don’t overthink it. Just send a direct, polite, concise email today and be done with it 🙂

    Good luck!

    Reply
      Vanessa G says February 14, 2017

      Thanks! Any idea on how to word that e-mail? A part of me feels as if i am starting to sound repetitive : (

      Reply
        Biron says February 14, 2017

        They said they’d give you an update last Wednesday. And they haven’t. Follow up and ask for the update. Don’t over-think it.

        Also tell them that you’re moving forward in the process with other companies and just wanted to make sure they know. Tell them you’re still excited about their opportunity and would love to move forward, but that time is a factor, so any information they can share would be helpful.

        It’s okay to tell them that they’re your #1 choice and you were extremely excited after meeting with them (since it sounds like that’s true).

        Reply
Vanessa G says February 14, 2017

??

Reply
Urvi says February 17, 2017

Hi Biron!

I was just wondering, is there any way recruiting managers can block our email ids or something?
I have been approached by plenty of recruiters and I respond to their emails, but get no response, even after a followup. This happens even after I’ve interviewed with them, my thank you emails will either bounce back or not be read by them.

Since it’s happened quite a lot of times with me, I’m just wondering can they block us?

I can understand if I am not suitable for a position, but it’s a little odd when they were the ones to initiate the email conversation.

I’d love it if you could help me with this.

Thanks a lot!

Urvi

Reply
    Biron says February 17, 2017

    Hi Urvi,

    Almost any email provider will allow someone to block your email or mark it as spam. Unfortunately it’s likely just a case of Recruiters being very flaky!

    Try to work with those who are responsive. Or tell them that if you work with them, you realize you aren’t a fit for every position but you do need feedback after a conversation, and you expect to hear at least something from them. Ask if they can do this (they’ll say Yes).

    Unless you’re sending 3 or 4 emails in a row to somebody, or being rude/spammy, I doubt they’re blocking you just for following up.

    Reply
Ann says February 23, 2017

Ok I need some advice here. I applied to a startup at 1/10 and they contacted me 2 weeks later to to the preliminary screening. Aced phone screen with internal recruiter following week. Aced phone screen with hiring manager following week. Sent requisite thank you after each call and was informed that I progressed to onsite the same day as the last phone screen.

After some scheduling finagling with the internal recruiter (he said he would confirm the line up on such and such date but didnt), I was set for a 6 hour onsite with 10 people on 2/8. I like to believe I did “ok”. Wasn’t strong in one round, second to last but they were not the hiring manager and were pleasant to me – e.g. informing me it’s their bday etc. I actually think I hit it off with the hiring manager – who gave me a tour of the grounds and smiled encouragingly and said Id hear from them very shortly. All good right? I send the recruiter a thank you the next day – asking him to thank the panel, etc as I didn’t have their email addys. He replies that it was great meeting me and hoped to get feedback from the panel later that day. That was thurs.

Well I get an email from the internal recruiter monday night – apologizing for the silence. He said “I’ve been OOO last few days and will be back in on Wednesday. Apologies for not getting back to you w/ feedback as of yet, hoping to do so later this week”. To which I say “Its quite ok. Thanks for letting me know. I hope your OOO was restful and look forward to the feedback.”. Then crickets. So last friday I email him “I hope all is well. You had mentioned that you’re anticipating some feedback this week. I’m keen to hear when you will potentially have an update. Please let me know if there’s anything I can provide to assist xxxx and company in their decision-making process.” Still crickets.

So after finding your blog & advice I sent this to the hiring manager yesterday (correctly guessed her email addy) – first thing am. I titled the email “update on 2/8” – “I emailed (insert internal recruiter’s name) last week and hadn’t heard back so I wanted to send you a brief note. Is there any feedback you can share about my interview or the status of the x position? I’m still excited about the opportunity and would love to move forward, but time is a factor, so any information you can share at this point would be most helpful.” Crickets.

Now what do I do? Yes I want the job as they’re actually an amazing company or at least I thought so. The silence on their part is baffling to be honest. They’re not a big company – say 100 strong so I’m suspecting that the recruiter is the HR for the whole company. I dont understand why they’re not telling me I didn’t get the job at this point or anything at all.

The job is still posted. In fact I accidentally found that it reposted on thurs. But my friends (including one who is a recruiter herself) are telling me that some job listings auto-post depending on the site and purchased package.

I’m leaning towards calling the recruiter directly first thing tomorrow to hopefully put this to bed. What do you recommend? Why are they still mum?

TIA!

Reply
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